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Open Status: 


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Qualifications and Requirements

The Secretary must have:

  1. Emotional maturity, willingness to cooperate with the aims of the program, respect for children and adults, flexibility, patience, good personal hygiene, and physical and mental health which does not interfere with responsibilities. 
  2. A tuberculosis test, and compliance with background checks as required by DSS and DHCDC
  3. CPR and MAT training required upon start of employment
  4. Strong communication skills and effective organizational skills
  5. Must meet all child care licensing requirements per Virginia Code and regulations. 

Essential Functions and Responsibilities

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

  1. Answer the phone, check email, and take messages 
  2. Greet parents and visitors in a professional manner
  3. Assist in tuition collection 
  4. Perform typing, photocopying and other office tasks in a timely manner as needed.
  5. Make copies and laminate for teachers and staff
  6. Assist with office work as assigned by Center’s administrators
  7. Assist with monitoring and ordering supplies, to include medical supplies
  8. Deliver breakfast and lunch to classrooms
  9. Monitor snacks and determine when purchases are needed
  10. Monitor dates on food and discard accordingly
  11. Keep kitchen clean and store food items as needed
  12. Notify school food services of student allergies
  13. Assist in monitoring ProCare Software
  14. Assist Secretary in collecting lunch counts and notifying HCS
  15. Assist with dismissal of children 
  16. Act as a teacher/teacher assistant in classrooms as needed
  17. Assist children/ staff with any medical issues and assist in giving medicines and documentation. Maintain physical and shot records 
  18. Maintain confidentiality
  19. Ensure closing procedures are completed in the office each day
  20. Monitor inspection and maintenance of Center vans
  21. Attend all open house and orientation events for parents and other meetings as needed
  22. Assist program leaders in preparing for Center events. 
  23. Perform other job duties and responsibilities as assigned

Knowledge, Skills, and Abilities

  1. Requires ability to problem solving 
  2. Requires effective interpersonal and oral communication skills 
  3. Ability to work in a team setting,
  4. Ability to present a positive image of the organization to members of the community.
  5. Possess visual and auditory acuity within professionally determined normal ranges, with correction if need.
  6. Manual dexterity sufficient to operate a computer and office equipment, including, but not limited to, the telephone, fax machine, copier, and walkie talkie
  7. Ability to work with culturally diverse staff, children, and parents.

Working Conditions and Physical Requirements

  1. Possible exposure to blood and bodily fluids or tissues.
  2. Possible exposure to communicable diseases.
  3. Job requires sitting in chairs and on the floor, standing for long periods of time as well as stooping, squatting, and running if needed to ensure child safety.
  4. Must be able to clean interactive areas
  5. Must be able to lift 55 pounds to include children when necessary
  6. Must be able to enter and exit a Center van without assistance and withstand exposure to adverse weather conditions.